Electrician invoice template with a filled example
An electrician invoice can separate the work performed, labor hours and rates, materials, any agreed visit charge, and the remaining amount due. Copy the free template below, replace the example details, and check applicable taxes before sending it.
This is a bill for completed work, not an estimate for future work or an electricity utility bill. You can copy, adapt and print the form without an account, email signup or app installation.
Copyable electrician invoice template
Copy this block into a document editor. Add or remove material rows to match the actual job, and remove unused fields. These fields are organizational suggestions, not a list of legal requirements.
ELECTRICIAN INVOICE
Business: [business name]
Business mailing address: [address]
Contact: [phone/email]
Invoice number: [unique reference]
Invoice date: [date]
Due date: [agreed date]
Customer / bill to: [name and billing address]
Job site: [service address, if different]
Work date(s): [dates]
Job / approved quote reference: [reference]
Work completed: [specific completed scope, not a safety certificate]
Description Qty Unit Rate Amount
Labor: [task / work area] [ ] hours $[ ] $[ ]
Material: [item / specification] [ ] each $[ ] $[ ]
Material: [item / specification] [ ] each $[ ] $[ ]
Agreed call-out / travel [if any] [ ] visit $[ ] $[ ]
Subtotal: $[ ]
Tax [if applicable; basis/rate determined separately]: $[ ]
Invoice total: $[ ]
Payment already received [date/reference]: $[ ]
BALANCE DUE: $[ ]
Agreed payment terms: [terms agreed with customer]
Payment method / instructions: [your own verified details]
Notes: [scope exclusions / agreed variation reference, if needed]Filled example: fixtures, switches and a deposit
The following names, job details and rates are fictional, written to show how to organize the invoice. They are not market-rate recommendations, real customer work or output from a Fair Invoice app test.
ELECTRICIAN INVOICE -- FICTIONAL EXAMPLE
Business: Sample Circuit Services (fictional)
Business mailing address: [replace with your business address]
Contact: [replace with your business phone/email]
Invoice number: ELEC-EXAMPLE-007
Invoice date: November 7, 2026
Due date: November 21, 2026
Customer / bill to: Morgan Sample (fictional; enter billing address)
Job site: Example workshop (fictional; enter service address)
Work date: November 6, 2026
Approved quote reference: QUOTE-EXAMPLE-014
Work completed: Replace two existing light fixtures and three
existing wall switches in the workshop, within the agreed scope.
Description Qty Unit Rate Amount
Labor: fixture/switch replacement 2.5 hours $90.00 $225.00
Light fixtures 2 each $38.00 $76.00
Wall switches 3 each $8.00 $24.00
Separately agreed visit charge 1 visit $45.00 $45.00
Subtotal: $370.00
Example-only assumed tax amount*: $0.00
Invoice total*: $370.00
Deposit received November 5, 2026, example reference DEP-014 $100.00
BALANCE DUE*: $270.00
Payment terms: Due November 21, 2026, as agreed for this example.
Payment method: [replace with your verified payment instructions]
Notes: Example visit charge excludes the hourly labor above.
No permit or inspection fee is included in this fictional scope.The $0 tax amount is only an arithmetic assumption, not a finding that electrical labor or materials are tax-exempt. Determine the applicable tax treatment for your actual job, then update tax, total and balance before using the example. Replace all fictional details and bracketed fields too.
How to fill it out and check the balance
1. Identify the customer and the work location
Keep the billing address separate from the job site when they differ. Add the completed-work dates and approved quote reference so the customer can match the invoice to the job. Describe what you completed rather than writing only “electrical work.”
In this example, the scope identifies two existing light fixtures and three existing wall switches. It does not claim an inspection, certification or new-circuit installation.
2. Separate labor, materials and agreed extras
For hourly labor, show hours multiplied by the agreed rate. For materials, give each item its own quantity, unit and rate. This makes two fixtures distinguishable from three switches instead of combining everything into a single unexplained charge.
Include a separate call-out or travel charge only if it was agreed. Check that it does not charge again for time already included in labor. The example's $45 visit charge explicitly excludes the 2.5 hours of work.
3. Calculate the total, then deduct payments once
The example's calculations are:
| Charge | Calculation | Amount |
|---|---|---|
| Labor | 2.5 hours × $90 | $225 |
| Light fixtures | 2 × $38 | $76 |
| Wall switches | 3 × $8 | $24 |
| Agreed visit | 1 × $45 | $45 |
| Subtotal | $225 + $76 + $24 + $45 | $370 |
Add applicable tax to the subtotal to get the invoice total. Then subtract payments already received to get the balance due. With the example-only $0 tax assumption, $370 minus the $100 deposit leaves $270.
Record that deposit below the total with its date and reference. Do not also subtract it from a labor row: that would count the same payment twice. If you change the tax amount, recalculate both the total and the balance.
4. State the agreed payment terms
Use the due date and terms agreed with the customer, rather than copying the example's dates. Replace the payment-instructions field with your own verified details. Check the invoice against the approved scope and any agreed variations before sending it.
Copy, print or save a PDF
- Paste either block into a document editor. Use a monospace font to keep plain-text columns aligned, or convert the rows into a table.
- Replace every placeholder and fictional value. Check quantities, rates, taxes, payments and the final balance.
- Preview the pages and make sure no descriptions or totals are clipped.
- Use the editor's Print command for paper. If its print or export dialog offers Save as PDF, use that option for a file you can send.
There is no separate PDF, Word or Excel attachment supplied here. The copyable text is the template; PDF creation depends on your editor's available options.
Prefer making invoices on your phone?
Fair Invoice is another option for creating estimates and invoices and sharing a PDF, including through your own mail app. Estimates are unlimited and free; the first 10 invoices include every feature, followed by a one-time purchase to unlock unlimited invoices, not a subscription. See the official product details.
The free allowance is the first 10 invoices created, not 10 invoices kept at a time. Deleting one does not restore a free invoice, as explained in the Google Play description.
Fair Invoice has no card processing and does not automatically check whether a customer has paid, according to its Google Play description. Sharing an invoice is not collecting payment; arrange payment separately and check what you have actually received.
FAQ
Can I print this without an app?
Yes. Copy the template into an ordinary document editor, replace the fields and print it. Fair Invoice is optional, and no signup is needed to use the text above.
How do I show labor and materials?
Use separate rows. Show labor hours and the hourly rate, then each material's quantity and unit price. Extend each row before adding the subtotal, as in the fixtures-and-switches example.
Where does a deposit go?
In this template, put it below the invoice total as a payment already received. Include a date or reference and subtract it once to calculate the remaining balance.
Is this an electrical certificate?
No. It is only a billing template, not an electrical safety certificate or proof of inspection. It does not establish licensing, permit, tax or legal compliance requirements for your location.
Can Fair Invoice take card payments?
No. Fair Invoice creates and shares invoices but does not process card payments. Use your separately arranged payment method and verify receipt yourself.